Documents & Templates
A central vault plus template-driven HR letters — the paperwork, organised and generated on demand.
The problem
Employee documents end up scattered across drives and inboxes, and every offer letter or experience letter is hand-crafted from a Word template someone copies and edits — slow, inconsistent and error-prone.
How we solve it
ASHR.work keeps documents in one secure, per-employee vault and turns letters into templates with placeholders. Generate an offer, experience or appraisal letter from real employee data in seconds, with consistent formatting every time.
How it works
- 1
Store securely
Employee documents live in a central vault, organised by type and tied to the person’s record.
- 2
Build templates
Create letter templates with placeholders like employee name, designation and dates.
- 3
Generate on demand
Produce a letter from a template and live employee data, ready to share.
Why it’s effective
Consistent every time
Templated letters remove copy-paste errors and formatting drift.
Faster turnaround
A letter that took manual editing now generates from data in seconds.
One place to look
Documents are attached to the employee record, not lost in a shared drive.
What’s live today
- Central, per-employee document vault
- Document types (ID, contracts, offer letters and more)
- Reusable letter templates with placeholders
- Generate offer / experience / appraisal letters from data
Customize on request
Want more from this module? We configure and deliver these for your team.
- Document e-signature and signature-request nudges
Typical use cases
A few of the ways teams use Documents & Templates.
Frequently asked
- Where are generated documents stored?
- Every generated letter or certificate is saved against the employee record, and employees have a personal document vault for their own files.
- Can I brand the output?
- Yes — set your logo, colours and margins once in letterhead settings and every generated PDF picks them up.
More in Core HR
Employee Directory
Searchable people profiles, departments, reporting hierarchy and custom fields.
Leave Management
Configurable leave types, balances, approvals and holiday calendars.
Policy Acknowledgements
Publish a policy, ask people to confirm they have read it, and see who has and has not — version by version. Confirming records an acknowledgement, not a signature; anything that must be signed goes to Demystify Sign.
Ready to try Documents & Templates?
Start free in minutes, or book a walkthrough with our team.