Quick answer
The Reports page at /reports is a one-screen, live snapshot for admins and managers: headcount and department KPIs, leave utilisation by leave type, this month's leave workflow, department distribution, appraisal-cycle progress, and — for admins — the latest audit activity. Everything is scoped to your organisation and rendered fresh on each visit.
Who can see it?
Reports are for admins and managers — employees are redirected away. All numbers are scoped to your own organisation. Open it directly at /reports.
The KPI row
Four tiles across the top give the pulse:
- Total employees, split into active and inactive.
- Departments — how many distinct departments exist.
- Pending leaves — requests awaiting a decision, with the count of escalated ones.
- Appraisal completion — the percentage of appraisals done in the current cycle.
Leave reports
Two cards cover time off:
- Leave utilisation shows, per leave type, how many days have been used against the allocation for the current year — as progress bars sorted by most-used, with pending days noted.
- Leave workflow (this month) counts pending, escalated, approved and rejected requests for the current calendar month, so bottlenecks in approvals are obvious.
People and performance
- Department distribution ranks your top departments by headcount with relative bars.
- Performance cycle tracks two progress bars: appraisals completed (with any still in draft called out) and peer feedback submitted versus assigned.
Module snapshots
Below the core metrics, each enabled module contributes its own snapshot card — sections only appear for modules your organisation has switched on:
- Assets — totals by status (in stock, assigned, in repair) and warranties expiring in the next 60 days.
- Helpdesk — open tickets by priority, tickets resolved in the last 30 days, average CSAT and the SLA-met rate.
- Surveys & eNPS — the latest closed cycle's eNPS score and respondent count, plus open cycles. The score appears only once enough people in that cycle have answered — the same anonymity threshold the survey's own results page holds. Below that line the card says the score is withheld and how many responses it would take, and a download says the same; the cycle itself still appears, so you can see it ran.
- Payroll — the latest locked run: period, headcount and total net pay.
- Recruitment — open roles, active candidates, and hires in the last 90 days.
- Offboarding — open exit cases and completions in the last 90 days.
Recent activity (admins only)
Admins also see the last ten audit-log events — who did what, when, and to which record. It's a quick integrity check on recent administrative changes; the full trail lives in the audit log.
Downloading a card
Export CSV, at the top right of the page, downloads any card you can see as a CSV file — headcount, departments, leave, the performance cycle, the module snapshots, payroll and payout totals, and (for admins) recent activity. The menu lists only what your role and your enabled modules actually put on the screen. Full details, including what each file contains, are in how to export a report.
Good to know
The page is a deliberate snapshot rather than a query builder — there are no date-range or department filters, and each download covers that report's own fixed window rather than one you pick. Time windows are fixed: the current year for leave utilisation and the current month for workflow counts. For raw people data, the Directory offers a filtered CSV export to HR admins; payroll runs have their own bank and statutory filing exports.
Frequently asked questions
- Who can open the Reports page?
- Admins and managers. Employees who open /reports are redirected to their home page. The Recent activity card is visible to admins only.
- Is the data real-time?
- Yes — the page is rendered fresh on every visit as a live snapshot of your organisation. Leave utilisation covers the current calendar year and workflow counts cover the current month.
- Can I download what I see?
- Yes. Export CSV at the top right downloads any card you can see as a CSV file. See "How do I export a report?" for what each file contains.
This guide also lives in the help centre at /help/reports/understanding-reports, which is its canonical home.